Budgets
Budget management lets you define planned spending and revenue targets, then track actual performance against those targets in real time.
Process lifecycle
Enable budget management
Budget management is not enabled by default. Go to Settings, find the Analytics section, and tick Budget Management. Save. The Budgets menu will appear under Accounting.
Set up budgetary positions
A budgetary position is a named group of accounts you want to budget against — for example "Administrative Expenses" or "Sales Revenue". Create positions before creating budgets. Each position must include at least one account from the chart of accounts.
Create a budget
Click New and fill in the budget details.
Add budget lines
Under Budget Lines, add one line per budgetary position. Each line shows: Budgetary Position, Analytic Account, Start Date, End Date, Planned Amount, Practical Amount (actual spend), Theoretical Amount (expected to date), and Achievement percentage. Enter the Planned Amount for each line. The other columns fill automatically as transactions are posted.
Confirm and approve the budget
Click Confirm to submit the budget for approval. Status changes to Confirmed. Once reviewed, click Approve to validate it. Status changes to Validated. A validated budget is live — actual transactions begin populating the Practical Amount column. At year end, click Done to close the budget.
Analyse budget performance
The Budget Analysis report shows all budget lines with planned, practical, and theoretical amounts side by side. Filter by date or status. Export to spreadsheet from Pivot view for further analysis. The Achievement column shows percentage of planned budget actually spent.